We are seeking a highly organized and detail-oriented individual to join our team as a Project & Office Operations Coordinator. This multifaceted role will support daily operations by overseeing project coordination, office management, and accounting functions. The ideal candidate will be experienced in managing multiple priorities, possess excellent communication skills, and be proficient in QuickBooks and general accounting and bookkeeping.

Location: Buffalo, NY 14228 - 100% on-site

What You’ll Get

• Compensation: $23 - $28/hr with bonus and commission potential
• Health Insurance: Employer provided with 50% of costs covered
• 401k with 3% company match
• PTO + 7 paid holidays

What You’ll Do:

Project Coordination:

• Coordinate and track ongoing customer orders from initiation through completion
   
• Maintain organized project documentation and schedules
   
• Support installation and service teams with logistical planning
   

Office Management:

• Oversee day-to-day office functions and maintain a well-organized workspace
   
• Serve as a central point of contact for internal staff and external inquiries
   
• Order and manage office supplies and materials inventory
   

Accounting Duties:

• Manage accounts payable and receivable using QuickBooks
   
• Reconcile bank statements and maintain financial records
   
• Generate invoices and track payments
   
• Create various sales and commissions reports

Your Experience: 

• Proven experience in office management, project coordination, and accounting
   
• Proficiency in QuickBooks is a must
   
• Strong organizational skills with the ability to multitask and prioritize
   
• Excellent written and verbal communication skills
   
• High attention to detail and accuracy
   
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Previous experience in a small business or service-based industry preferred
   
• Familiarity with scheduling software or CRM systems preferred