Office Project Coordinator

Denver, CO
Full Time
Mid Level

We’re a family-driven business based in Denver, Colorado, dedicated to providing exceptional window covering solutions for luxury clientele across the Front Range. Specializing in custom drapery and innovative motorization, we craft personalized solutions that go beyond aesthetics—seamlessly integrating into clients’ homes and lifestyles. With a commitment to quality craftsmanship, thoughtful service, and community values, we enriches homes with enduring beauty, elegance, and functionality.

As our Project Coordinator, you’ll play a critical part in supporting sales coordination, project execution, business development, and office operations. The ideal candidate is highly organized, detail-oriented, tech-savvy, and passionate about delivering exceptional client experiences. 

  • Compensation: $54,000 to $56,000 annually, dependent on experience. 
  • Benefits: $200 monthly stipend for health insurance, 10 days of PTO, 8 paid holidays, and 1 floating holiday.
  • Perks: Fun team vibe with office group lunches every Wednesday.
Location: Denver, CO, 100% on-site

Key Responsibilities:

Sales & Project Support

  • Schedule consultations, measures, installations, and account follow-ups, working with 3rd party partners along the way.
  • Execute lead follow-up campaigns to secure appointments and follow-up campaigns for unsold quotes
  • Input contact and project details into CRM system, assigning next steps to the appropriate sale rep and updating calendars accordingly
  • Prepare sales materials including photos, measurements, and project specifications
  • Update and revise quotes as needed for stylists
  • Coordinate communication and material exchanges between clients and stylists
  • Upload tracking numbers, delivery ETAs, and project updates
  • Assist in client updates and final paperwork and closeouts, delivering products to clients or vendors when necessary
  • Oversee warranty and remake projects: gather necessary client info, coordinate scheduling and invoicing

Business Development

  • Execute outreach campaigns via phone and email to develop new and existing accounts
  • Support the Marketing Manager in executing marketing initiatives and reaching annual goals
  • Order, track, and distribute marketing collateral to the sales team

Office Management

  • Manage daily showroom operations: greet walk-in clients, answer calls, maintain displays and organize samples
  • Provide quotes for walk-in customers requesting small repairs, parts, with the goal of converting inquiries to sales
  • Coordinate maintenance for the company vehicle fleet, including detailing and repairs
  • Maintain overall showroom cleanliness, ensure safe and welcoming environment for guests
  • Assist with event planning and logistics for internal meetings, client appreciation events, and birthdays
  • Manage client gifting, including handwritten thank-you cards and gift deliveries

Requirements:

  • Ability to type 50+ WPM
  • Strong attention to detail and ability to follow procedures accurately
  • Friendly and professional demeanor, polished appearance, and confident communication style
  • Proficient in Microsoft Office, Google Workspace, Adobe Suite, and CRM software
  • Strong written and verbal communication skills
  • Excellent self-management, organization, problem-solving, and time management
  • Ability to lift up to 35lbs
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